# Paid vacation

In some cases, employers want their employees to actually finish the year before giving them hours. For example, let’s say that you just hit year 3 mark at your job. You think that you’re supposed to get 2 weeks of vacation time now that you’ve hit 3 years, but in reality you may have to finish the third year before getting your 2 weeks of paid time off. You will definitely want to clarify your company’s policy with your supervisor to ensure that you understand how your system works. When an employee receives vacation time, she’s paid her normal rate of pay for the time she’s off work.

The extra pay may come in the form of a bonus, flat sum, straight-time or time-and-a-half pay or additional time off. For example, your employer could have a policy stating that weekly hours over 50 are paid at a salaried exempt employee’s straight-time pay.

As the years of their employment pass, they become eligible for more weeks of paid vacation time off. From experience, paid vacation days most frequently reach their limit in accrual amounts at four-six weeks of paid vacation time off.

This means you would receive your normal salary for 50 hours and the remaining 10 hours would be paid at your regular hourly rate. Calculating PTO (Paid Time Off) can be a confusing task for some employers. The first step to track employee vacation time is to decide how many hours you want to allocate to full-time employees each year. Based on a 40-hour work week, you may want to give 40 hours (1 week of vacation time), 80 hours (2 weeks), or some other number in between. Based on the accrual method you choose, you can calculate how much time employees accrue each pay period.

To stay competitive, take a look at the national average vacation time. In California, employers are not required to provide any paid vacation or paid time off (PTO) to their employees. However, studies have shown that giving employees time off to relax benefits not only employees, but also employers.

For mathematical ease, let’s assume that your company provides both vacation time and paid sick leave, and that you want to combine the two to make it easier for your payroll and benefits clerks. Based on a 40-hour workweek, if you provide two weeks each of vacation time and sick leave, the combined PTO is four weeks, or 20 days or 160 hours. Salaried employees are regulated by federal and state laws, and neither law requires employers to offer paid vacation or holidays for exempt employees, regardless of the size of the company. The Fair Labor Standards Act policy establishes employee standards in the private sector and does not require payment for time not worked, such as vacations or holidays (federal or otherwise). These benefits are a matter of agreement between an employer and an employee usually stated in a Paid Time Off (PTO).

If you have accrued vacation days that you haven’t yet used when you quit or are fired, you may be entitled to be paid for that time. About half of the 50 states have laws requiring employers to pay out an employee’s unused vacation when the employment relationship ends. Check with your state labor department to find out your state’s rules on this issue. The Fair Labor Standards Act of 1938 sets out the rules for determining whether an employee is exempt or non-exempt. Employees who receive their compensation on a salary basis don’t earn overtime pay.

Some companies impose a waiting period before new employees may begin accruing vacation time. And some companies allow employees to accrue more vacation days when they have more tenure at the company. If you choose to offer paid vacation days as an employee benefit, you might not know how many to provide.

The risk in granting PTO before the employee earns the total amount for the year is the liability the employer incurs if the employee takes the full allocation and then leaves the company. For safer and more accurate PTO calculations, companies instead allow employees to incrementally earn PTO with each pay period. If you are exempt from FLSA overtime pay provisions, your employer does not have to pay you overtime if you work 60 hours for the week.

Whether the employee takes five days of vacation or just one day of vacation time, she receives the same fixed rate of pay that she receives for working. For example, if an employee earns an annual salary of \$50,000, she earns approximately \$1923 every two weeks.

## You Can Negotiate Paid Vacation Days

• Employers generally aren’t required to provide benefits such as vacation time or paid sick time.

If your business has employees, you may have a policy for paid time off (PTO). Many employers would find it simplest to just grant each employee PTO to use as sick leave or vacation time.

If she takes a two-week vacation, she would receive that same amount in lieu of her paycheck for working non-vacation time; if she took one week off, she would receive \$962 in vacation pay. An exempt employee can work virtually any time; however, her pay won’t be affected by it. Likewise, a salaried employee’s pay cannot be docked for less than one full day and generally only when the employee has exhausted all of her paid time off — vacation or sick leave.

Employers generally aren’t required to provide benefits such as vacation time or paid sick time. The only exception to this is Executive Order that mandates paid sick leave for employees who work on federal contracts.

### What is a paid vacation?

Noun. 1. paid vacation – a vacation from work by an employee with pay granted. holiday, vacation – leisure time away from work devoted to rest or pleasure; “we get two weeks of vacation every summer”; “we took a short holiday in Puerto Rico”

Companies are also free to adopt schedules for vacation accrual. For example, company policy might provide that an employee earns one vacation day per month or a certain number of hours per pay period.

## How much vacation pay and time am I entitled to?

Happier, healthier employees usually mean greater productivity and employee retention for employers. Because of this, many employers choose to offer vacation as a benefit of employment.

The Ministry of Labour, through the Employment Standards Act, allows for 2 weeks of paid vacation per year worked. This is the legal minimum — and many employers offer their employees more than the standard 2 weeks, often to reward long service with the company. For most jobs, paid vacation days are standard across jobs and employee longevity.

## paid vacation

FLSA rules for exempt are varied and complex; your employer must follow them precisely, as misclassification can cause you to wrongfully not receive overtime. Generally, executive, administrative, professional, computer and outside sales employees are exempt. Some of these employees must receive a weekly salary of at least \$455, as of 2013. As a salaried exempt employee, your employer can pay you extra if he wants to.

Non-exempt refers to hourly employees who are entitled to overtime pay at 1.5 times their regular hourly rate when they work more than 40 hours in a week. An exempt employee is not prohibited from working during vacation time; however, there’s little, if anything, to be gained by doing so.